Privacy Policy
Last Updated: February 25, 2026
1. Introduction & Responsible Party
Welcome to AiTopAkad. We respect your privacy and protect your personal information. In alignment with the Protection of Personal Information Act No. 4 of 2013 (hereinafter "POPIA") of South Africa, this Privacy Policy sets out how we collect, store, access, process, and transfer your personal coordinates, usage habits, and registration info.
Our designated registered corporate entity and Information Officer coordinates are:
- Responsible Party: AiTopAkad (Pty) Ltd
- Registration Code: 2021/684724/07
- Physical Address: 190 Smuts Avenue, Rosebank, Johannesburg, 2196, South Africa
- Official Email: [email protected]
- Phone Number: +27 11 589 7653
2. Object and General Scope
This policy details the management of personal information gathered directly through form submissions, newsletter registrations, technical consultations, online portal registrations, and automated background technologies like cookies during visitors' path inside our domains.
3. Category of Personal Data Gathered
We restrict data collection parameters exclusively to metrics serving our direct communication pipeline, safe administrative environments, and platform performance audits:
- Provided Directly: Legal first and last name, direct corporate email coordinates, active mobile or landline numbers, physical or shipping address, academic background notes, and preferences details added inside the submit textareas.
- Gathered Automatically: IP addresses, localized network parameters, browser architecture variables, visiting paths inside the platform, session timelines, and cookie consents.
- Third Parties: Analytics tags and marketing optimization platforms (e.g. demographic segment groups).
4. Purposes and Legal Basis Table
Pursuant to POPIA Section 11 parameters, we organize processing guidelines according to explicit legal baselines outlined in the table below:
| Processing Purpose | Specific Columns Collected | POPIA Legal Reference Base |
|---|---|---|
| Providing core academic access & curriculum scheduling | Full Name, Mobile, Email, Workspace ID | POPIA Sec 11(1)(b) - Execution of a contract obligation |
| Providing regulatory answers during advice inquiries | First Name, Last Name, Phone, Email | POPIA Sec 11(1)(a) - Express Consent given by Subject |
| Website functionality & portal performance safety audits | Technical IP details, User Agent statistics, browser systems | POPIA Sec 11(1)(f) - Protecting legitimate operator interests |
| Direct Marketing & Program news distribution | Targeted enterprise email addresses | POPIA Sec 11(1)(a) & Sec 69 - Consent requirements |
5. Cookie Integration and Consent Structures
To follow global metrics and maintain compatibility with modern platforms, we execute advanced Google Consent Mode v2 variables. This ensures analytics files (such as _ga tags) are restricted and inactive until opt-in selections are completed inside our interactive banner. Strictly necessary session tags run automatically to process basic system security.
6. Sharing and Transmission Scope
We do not lease, trade, or distribute your database coordinates to brokers. Transmission takes place exclusively inside specific scenarios governed by strict contracts:
- Cloud infrastructure and host servers securely operating in localized data center facilities;
- Educational evaluation and test providers validating capstone qualifications;
- Regulatory departments in South Africa under explicit legislative commands.
7. Transborder Data Exchanges
Since we utilize globally-distributed cloud environments, personal data might occasionally be hosted outside South Africa. In all cases, we enforce standard contractual clauses and verify providers maintain data safety profiles that match or exceed POPIA protections.
8. Information Lifespan
We store your registry information exclusively for the duration necessary to satisfy educational training cycles, complete technical consultations, or handle legal validation requirements.
9. Your Legal Rights
As a data subject in South Africa, you possess clear rights under POPIA. You can request to check, edit, correct, or completely clean your data. You may also challenge processing or revoke consent. For complaints and unresolved matters, you have the right to contact the national regulator:
The Information Regulator (South Africa)
JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2001
Email: [email protected] / [email protected]
10. Safety Integrity Protocols
We implement technical and physical controls to secure system access. SSL transfers, database encryption, access authorization workflows, and regular audits are maintained to prevent unauthorized utilization.
11. Child Protection Rules
The platform is designed exclusively for people 18 years of age or older. We do not intentionally acquire information relating to minors.
12. Contact Points
For inquiries, please reach out to our Information Officer at [email protected].